Headless CMS | What, Why and Are They Right for You?

Let’s learn about headless content management systems, how they differ from traditional CMS's and whether they’re right for your business.

What is a Headless CMS?

Unlike traditional CMS’s, a headless CMS is a content management system that separates where content is stored (“the body”) and where it is presented (“the head”).

But what does this mean?

In a headless CMS, content authoring is separated from software development. Editors are given an interface for managing content, while developers use APIs to query and filter this content to build websites and applications.

This gives developers the ability to develop for any channel, whether it be across the web, mobile, or other digital platforms.

Bottom line: Content authors focus on content, developers focus on development.

How are They Different from Traditional CMS’s?

A traditional CMS merges everything into one. You take on the role of writer, developer and security analyst. This can work on a small scale e.g. for small businesses with one staff member to manage everything, but as the business grows, you need to separate these roles in order to scale.

A traditional CMS is software that you install and manage yourself, or have it managed on a server environment. They are “monolithic” because they put all functionality into a single system. 

They usually provide a WYSIWYG ("What You See Is What You Get") editor since they have only one way to display content, typically as a web page.


Headless CMS Benefits

A headless CMS offers several benefits over traditional CMS’s:

  • Flexibility: You can use any front-end technology, allowing for more creative freedom and tailored user experiences.
  • Multi-channel Content Delivery: Content can be delivered across various platforms such as websites, mobile apps, IoT devices, and more, ensuring consistent messaging and branding.
  • Improved Performance: Decoupling the front end from the back end often results in faster loading times and better overall performance.
  • Scalability: Headless CMS architectures are typically more scalable, allowing businesses to handle increased traffic and content demands without sacrificing performance.
  • Future-Proofing: As technology evolves, you can easily adapt and integrate new features and channels without rebuilding your entire system.
  • Enhanced Security: Separating the content management system from the presentation layer can improve security by reducing the surface area of attack.
  • Collaboration: Teams can work simultaneously on content creation and delivery without interfering with each other's workflows.
  • Integration Flexibility: Headless CMS can easily integrate with other tools and services, enabling seamless workflow automation and optimisation.

Things to Consider Before Going Headless

  • When a platform doesn't have its own front end, companies have to create one themselves. This often means initial setup is more expensive and complicated.
  • Teams might need more time to learn how to use it, especially when connecting with other systems or making it work well for search engines.
  • Relying on developers for updates can sometimes slow down content changes.

But with the right setup and know-how, these problems can be reduced, letting businesses make the most of a headless CMS.

Is a Headless CMS Right for You?

Are you a growing business and want the following benefits?

  • Custom editing space with advanced writing and publishing processes.
  • Content structured for reuse on various platforms, such as apps, websites, and other digital platforms.
  • Infrastructure management, ensuring scalability and security and giving you peace of mind.

If all the above sounds good, then a headless CMS is the right option for you.

However, if you're looking for a CMS that's easy for anyone to handle without hiring a developer, a traditional CMS is probably your best bet. It's ideal for small businesses, local shops, and basic online stores.

Headless CMS Use Cases

  • Websites and Web Apps
  • Products and Services
  • E-commerce Sites
  • Mobile Apps
  • Digital Signage

Choosing the Right Headless CMS

If you’re convinced a headless CMS is the right option for you, then head over to headlessCMS.org to explore the list of content management systems available.


A headless CMS separates content management and software development.

Editors are given an interface for managing content, while developers use APIs to query and filter this content to build websites and applications.

Headless CMS’s offer many benefits over traditional CMS’s, such as:

  • Flexibility
  • Multi-channel content delivery
  • Improved performance
  • Scalability
  • Future-proofing
  • Enhanced security
  • Collaboration
  • Integration Flexibility

Headless CMS’s are likely to be the best option for growing businesses, but for small businesses with limited resources, traditional CMS’s are the way to go.

Go to headlessCMS.org to explore the various headless content management systems available to you.

What Now?

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